Employee Contract Checklist

The following checklist covers the major elements to include in your contracts. Sometimes this information may be provided in separate documents, although it's best to have it in one contract that's signed by all parties. Ideally, you would come to the negotiating process with a sample of your own contract and the checklist, review the hiring company's contract, and create a specific contract that is mutually agreeable to both of you. If the hiring company insists on only using their contract, make sure you have responses (preferably in writing) to all the items in the checklist.

1. Names and addresses of all parties involved.
2. A short description and mission statement of the hiring company.
3. A statement summarizing the desired role of the contracted party. This section describes the focus of the work performed; the type of massage modalities used; and the typical duration of session.
4. A classification of the business relationship.
5. A detailed description of what each party promises to provide. Compile a list of the equipment and supplies required and who is responsible for providing and maintaining them. Be sure to include linens, oils, lotions, table, chair, music and sound system. Also, delineate any marketing and management services (e.g., appointment booking, insurance billing, client files and fee collection).
6. A timetable of when the work is to be performed.
7. Location of where work is to be performed.
8. The duration of the contract.
9. Payment method and schedule.
10. Fringe benefits.
11. Opportunities for increases in financial remuneration.
12. Insurance coverage provided.
13. Insurance coverage required.
14. Guarantees.
15. Financial obligations of the contracted party. This is usually included when the contract involves subcontracting and is mainly to protect the hiring party in case you do not perform your services adequately.
16. Conditions for termination of the agreement.
17. Guidelines for transfer of the contract.
18. Who retains custody of the client records.
19. Arbitration. This clause usually states that if an irreconcilable problem arises, the parties take the matter before a mutually agreed upon mediator.
20. Who is responsible for legal fees if a breach of contract occurs.
21. The location and contact to send communications regarding the contract.
22. Signature lines and date the contract is signed.